4 Ways to Write to a PDF

Table of contents:

4 Ways to Write to a PDF
4 Ways to Write to a PDF

Video: 4 Ways to Write to a PDF

Video: 4 Ways to Write to a PDF
Video: How to Edit PDF File in Mobile | FREE and Easy 2024, March
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In this article, you'll learn how to add text to a PDF document, whether on PC, Mac, iOS or Android devices. The Mac's “Preview” app allows text annotations and signatures to be embedded in any PDF, while on Windows and Android, installing Adobe Acrobat DC (free of charge) will give you the option to put such information into documents. Finally, on the iPhone or iPad, just access the Tagging tool, which is similar to the one used on the Mac, without the need to install other applications.

Steps

Method 1 of 4: Using “Preview” on Mac

Type on a PDF Step 1
Type on a PDF Step 1

Step 1. Open a PDF in the “Preview” application

Just double-click on the document, or open the program (an icon of a superimposed photo), access “File” > “Open”, choose the PDF and click on “Open”.

Type on a PDF Step 2
Type on a PDF Step 2

Step 2. Click on any space to type in a fillable PDF

When it has a fillable form and you have no way to use special editing tools, just click on any area where you can type or write (usually marked by lines or a text box) and compose the text. However, if nothing appears, continue reading the Method.

Type on a PDF Step 3
Type on a PDF Step 3

Step 3. Click on a pencil icon in the toolbar (top of the screen)

The Bookmark app bar will appear.

This toolbar can also be accessed by entering the “View” menu and choosing to “Show Markup Toolbar”

Type on a PDF Step 4
Type on a PDF Step 4

Step 4. Press the T button to open text mode

Type on a PDF Step 5
Type on a PDF Step 5

Step 5. Click where you want to place the text box

The word "Text" will appear inside it.

The box can be dragged to another location if you like

Type on a PDF Step 6
Type on a PDF Step 6

Step 6. Click A on the Markup toolbar to customize the font

It is possible to change the size, color and type, that is, give a different “face” to the text.

  • Change fonts by clicking the “Fonts” drop-down menu.
  • Select the colored rectangle to change the text color.
  • Click on the number to change the font size.
  • Check “B” to make the text bold, “i” for italics or “U” to underline it.
  • Use the buttons at the bottom of the dialog to set the alignment.
Type on a PDF Step 7
Type on a PDF Step 7

Step 7. Double-click Text

With that, you will be able to enter what you want in the box.

Type on a PDF Step 8
Type on a PDF Step 8

Step 8. Compose the text to be added to the PDF

Type on a PDF Step 9
Type on a PDF Step 9

Step 9. Place a signature (optional)

If the PDF is a form that needs to be signed, use Preview to add your signature. Follow the steps below:

  • Click on a signature icon in cursive lettering on the toolbar.
  • Choose "Create subscription".
  • Define whether it will be created with the trackpad, webcam or iPhone.
  • Use the trackpad or iPhone to trace the signature as shown on the screen, or sign a white piece of paper and scan it with the webcam.
  • Click "Finish" to save the signature.
  • Select your signature and drag it to where it should appear.
Type on a PDF Step 10
Type on a PDF Step 10

Step 10. Click on the File menu and then on To save.

All changes made to the PDF will be stored.

Method 2 of 4: Using Adobe Reader DC on a PC or Mac

Type on a PDF Step 11
Type on a PDF Step 11

Step 1. Open Adobe Reader DC on a Mac or Windows computer

Free, this app, once installed, should appear in the “Start” menu (PC) or in the “Applications” folder (macOS).

If you don't have Adobe Reader DC yet, download it here. It can be used on Windows, Mac and Android devices

Type on a PDF Step 12
Type on a PDF Step 12

Step 2. Click on the Tools tab

It will be at the top of the screen.

Type on a PDF Step 13
Type on a PDF Step 13

Step 3. Choose Fill & Sign

This option is represented by a pencil icon in the upper left corner of the app.

Type on a PDF Step 14
Type on a PDF Step 14

Step 4. Select the PDF

Click on the blue “Select File” button in the middle of the window, navigate to the desired document and choose “Open”.

Type on a PDF Step 15
Type on a PDF Step 15

Step 5. Find the blue Fill & Sign button on the right panel

Click on it and the PDF will be open and can be edited.

Type on a PDF Step 16
Type on a PDF Step 16

Step 6. Choose the Ab icon, also blue, and from the “Fill and Sign” toolbar at the top of the PDF

The text tool menu will be displayed.

Type on a PDF Step 17
Type on a PDF Step 17

Step 7. Click at the point in the document where you want to add the text

A typing area will appear.

Type on a PDF Step 18
Type on a PDF Step 18

Step 8. Adjust the text size

The small “A” will reduce the size, while the large “A” will increase it.

Type on a PDF Step 19
Type on a PDF Step 19

Step 9. Select Enter text here to be able to compose

Type on a PDF Step 20
Type on a PDF Step 20

Step 10. Enter the text you want to add to the PDF

Type on a PDF Step 21
Type on a PDF Step 21

Step 11. Click anywhere outside the text box (but inside the document) to close it

Now you can do the same to add more text to other places in the PDF, if you like.

  • If you want to move the text, double click on it, move the mouse cursor to one of the edges, click and drag it to the desired location.
  • To place a symbol, such as a “checkmark” or a circle, click on it in the toolbar.
Type on a PDF Step 22
Type on a PDF Step 22

Step 12. Add a signature if the PDF needs to be signed

Follow the instructions below:

  • On the toolbar, click on the "Subscribe" button.
  • Select “Add signature” or “Add initials”.
  • You can type the signature or initials with a generic font, or choose “Draw” to sign with your mouse or trackpad.
  • When finished, click on “Apply” and the signature will be placed on the page.
  • Signature can be moved; just click and drag it to the right spot.
Type on a PDF Step 23
Type on a PDF Step 23

Step 13. Enter the File menu and choose To save.

The document will be saved with the new text changes.

Method 3 of 4: Using the “Tagging” tool on iPhone or iPad

Type on a PDF Step 24
Type on a PDF Step 24

Step 1. Tap the PDF file you want to open

It can be attached to an email or saved on a mobile device or even cloud storage.

Type on a PDF Step 25
Type on a PDF Step 25

Step 2. Select a pencil icon in the upper right corner

The “Marking” tool will open at the bottom of the screen.

Type on a PDF Step 26
Type on a PDF Step 26

Step 3. On the lower right, find the + icon

More tagging features will be expanded in a new menu.

Type on a PDF Step 27
Type on a PDF Step 27

Step 4. Choose Text

A small text box will appear in the PDF.

Type on a PDF Step 28
Type on a PDF Step 28

Step 5. Tap the text box once

A menu will open and some options will appear at the bottom of the screen.

Type on a PDF Step 29
Type on a PDF Step 29

Step 6. Select the Aa icon to customize the text

You can set the font, size and alignment.

To change the text color, tap one of the colored circles at the bottom of the screen

Type on a PDF Step 30
Type on a PDF Step 30

Step 7. Tap the text box and choose Edit from the menu to access it

Type on a PDF Step 31
Type on a PDF Step 31

Step 8. Write the text

When finished, tap anywhere outside the field to close it.

Type on a PDF Step 32
Type on a PDF Step 32

Step 9. Drag the text box to the desired point, lifting your finger to position it

Type on a PDF Step 33
Type on a PDF Step 33

Step 10. Add a signature to the PDF (optional)

When it is necessary to sign the document, do the following, in the Markup tool:

  • Select the “+” icon in the lower right corner of the screen.
  • Tap “Signature”.
  • Use your finger to sign the screen.
  • When finished, press “Finish” at the top of the screen.
  • Tap and drag the signature to the location you prefer. You can also resize it using the blue dots in each corner, making it larger or smaller.
Type on a PDF Step 34
Type on a PDF Step 34

Step 11. When finished editing, select Finish to save the edits to the PDF

Method 4 of 4: Using Acrobat Reader DC for Android

Type on a PDF Step 35
Type on a PDF Step 35

Step 1. Install Acrobat Reader DC from Play Store Store

androidgoogleplay
androidgoogleplay

Free, the program allows the user to add text and signature to PDF documents on any Android tablet or smartphone.

To install, go to the app store, search for Adobe Acrobat Reader, tap on its icon in the results (red color with a stylized “A”) and select “Install”

Type on a PDF Step 36
Type on a PDF Step 36

Step 2. Open Acrobat Reader DC

If the installation has been completed and the Play Store is still open, just choose “Open”, which will replace the “Install” button. Otherwise, go to the app list (or the shortcut on the home screen) and press the red icon with a styled “A” to launch Acrobat Reader.

The first time you open it, you will need to login or create an account. It's very simple to login with your Google account, but also with any other profile, if you prefer

Type on a PDF Step 37
Type on a PDF Step 37

Step 3. Tap the files icon, the second one on the left panel

Type on a PDF Step 38
Type on a PDF Step 38

Step 4. Find the PDF you want to edit

Choose “On This Device” - if it's already on Android - and navigate to the location of the document. You can also select it from cloud storages such as Dropbox, Google Drive or Adobe Document Cloud.

  • If the file is in the email, save the attachment on Android and open it in Acrobat Reader.
  • You'll need to link your Google Drive account, Dropbox, or some kind of cloud storage when your document is saved to them.
Type on a PDF Step 39
Type on a PDF Step 39

Step 5. Tap the PDF to open it in Acrobat Reader

Type on a PDF Step 40
Type on a PDF Step 40

Step 6. Select a pencil icon in the blue circle (end of screen)

A menu will be expanded with some options.

Type on a PDF Step 41
Type on a PDF Step 41

Step 7. Choose Fill & Sign, the second option

A toolbar will be shown at the top of the screen.

Type on a PDF Step 42
Type on a PDF Step 42

Step 8. Tap Ab to open the text tool

It is the first icon in the bar at the top of the screen.

Type on a PDF Step 43
Type on a PDF Step 43

Step 9. Select the location where the text will be added

A text box will be placed at that location.

Type on a PDF Step 44
Type on a PDF Step 44

Step 10. Adjust the text size

Tap the smaller “A” to decrease the size, and the larger “A” to increase it.

Type on a PDF Step 45
Type on a PDF Step 45

Step 11. Write the text

When finished, tap anywhere outside the field to get out of it.

Type on a PDF Step 46
Type on a PDF Step 46

Step 12. Add a subscription (optional)

When you need to sign the document, do the following in Acrobat Reader DC:

  • Choose a pencil icon (top right corner of the toolbar).
  • Tap “Create signature” or “Create initials” as needed.
  • Select "Finish".
  • Press the pencil icon one more time, and now choose your signature.
  • Tap where it should be inserted. A menu with font options will appear.
  • Choose a fountain pen icon (third from left to right) from the horizontal black menu. The signature will appear.
  • Drag it to the right spot and tap anywhere to exit.
Type on a PDF Step 47
Type on a PDF Step 47

Step 13. Tap the checkmark (“✓”) icon to save it

Find it in the upper left corner of the screen.

Type on a PDF Step 48
Type on a PDF Step 48

Step 14. Enter the menu represented by three dots and choose Save As Copy, which will be on the upper right

All locations where the document can be saved will be shown.

Type on a PDF Step 49
Type on a PDF Step 49

Step 15. Define where it will be stored

It can be on Android itself, Google Drive, or any other linked cloud service. A copy of the edited PDF will be saved.

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